Events Co-ordinator

  • Job Reference: 00002338-1
  • Date Posted: 27 March 2024
  • Recruiter: Love Yeovil CIC
  • Location: Love Yeovil Jobs
  • Remote Working: Some remote working possible
  • Salary: On Application
  • Sector: Sales & Marketing, Self Employment
  • Job Type: Contract, Temporary
  • Duration: 12 Months

Job Description

We are currently looking for someone to manage and co-ordinate events within Yeovil town centre on behalf of Love Yeovil CIC and to develop and manage associated promotion of these events with the marketing team.

Salary - Negotiable. Self Employed basic. Hours to be invoiced on a monthly basis in arrears.

Part time hours - 10-20 hours per week including some evening and weekends (flexible working arrangements) initially for 12 months contract with potential to extend.

Background:

Love Yeovil CIC has been around for a number of years now and recently became a CIC. Love Yeovil started as a promotion by the Western Gazette as a way to market the town positively, from its humble roots Love Yeovil CIC has grown into a force for good, still with the focus of promoting the town positively to both those who live here and a wider audience. Love Yeovil is responsible for organising many of the town centre events, such as the Christmas Light Switch On, and working with partner organisations who want to host events in the town centre to enable them to do so safely.

We want a vibrant, interactive and well-loved and used town centre, we work with many community groups, charities and businesses to ensure Yeovil is a great place to live and work for all.

Main purpose of the job:

To seek funding opportunities for events, maximise income for Love Yeovil CIC via the Love Yeovil website/social media channels. Some training will be available dependant on candidate experience and operational requirements.

This post requires a demonstrable level of experience in the successful delivery of events and projects. You must have good experience in partnership working and have some working knowledge of seeking funding via sponsors or grant funding for projects and events. You must also have some experience recording minutes for meetings and in preparing project update reports and presenting to a working group or committee. Safety is key to any event therefore you must be able to demonstrate dealing with risk through safety plans and carrying out risk assessments.

The post holder must demonstrate some experience in leading small teams in the delivery of an event or project. Management of financial budgets is also essential to this role. Knowledge of local government procedures and statutory requirements in relation to public events is desirable.

Knowledge and experience of social media platforms and how they function as part of a wider media plan is desirable. Any experienced gained with website content management would be welcome. The post holder must have experience in the use of computer packages including; Microsoft Office, producing documents and managing data bases.

Key Skills

Skills required for this post include excellent; people, communication, influencing, organisational, motivational and negotiating skills. The post requires a flair for project delivery and self-motivation and the ability to prioritise and meet deadlines.

The ability to think creatively, to work under pressure and be able to make decisions quickly, especially during an event where difficult situations arise is critically important. Leadership and team working skills and instilling confidence in a team are also important to a smooth running event where you are in overall control. You must be comfortable in dealing with the public and senior figures in partner organisations and you must also be able to take instruction from the Project Manager and senior officials when necessary.

To apply please send a covering letter and your CV by 26th April 2024.

If you’d like to have an informal chat about the role or have more questions then please contact Project Manager Alice Edmonds on 07946 378 203