Executive Office Administrator

Job Description

An exciting opportunity has arisen for applications for the role of Executive Office Administrator.

We are looking for someone who is; enthusiastic, motivated, professional and articulate to join our dedicated Executive Office Team.

The post holder will be expected to provide a full range of administrative duties to the Executive Assistant and Business Manager to the Chief Executive and Executive Office Team.

The post holders main duty will be the booking of Trust travel, accommodation, events and venues for our people.

The post holder will be competent in the administration of meetings, minute taking and be willing to attend meetings/events as requested.

The post holder will assist with the administration of both the Retirement and Leavers Processes and Trust Awards Ceremonies working with the Executive Assistant and Business Manager to the Chief Executive.

The successful applicant would join the Executive Office Team consisting of six Executive Assistants and one Personal Assistant. The post holder would be based at Trust HQ, Exeter. There would be some flexibility for hybrid working - working from home in liaison with the Executive Assistant and Business Manager to the Chief Executive.

Main duties of the job

Booking of Trust travel, accommodation and venues.

Retirement and Leavers Process - Letters to our people from the CEO and ordering/distribution of retirement gifts as appropriate.

Trust Awards Ceremonies - Assist in the administration of the Award Ceremonies, checking of Awards, attendance to support at the ceremonies and any wrap up duties following the ceremonies.

Correspondence - Collect post, scan and keep and up-to-date post log. Forward any correspondence received by post or email to relevant people within the Trust to action as appropriate. Ensure correspondence is actioned.

Undertake general administrative tasks for the Executive Assistant and Business Manager to the Chief Executive and for the wider Executive Office Team including Executive Assistants, Personal Assistant and Executive Director Team.


About us


Working for us is an experience like no other. We provide emergency and urgent care, 24 hours a day, 365 days a year, operating across the largest ambulance region in England and responding to an average of 2,650 incidents every day.


We remain committed to ensuring that we provide the best possible care for all our patients, which is reflected in our new five-year strategy which has continually improving patient care at its very core.


The role is based in Exeter, one of the most vibrant, attractive and historically interesting cities in England, with excellent transport links and a great mix of independent shops, cafes and bars.


If you embody our values of one team, compassionate and innovative and are looking to make a real difference to peoples' lives, then we would love to hear from you.


In return we will equip you with the skills and resources you need to thrive in your role.


You will have opportunities to progress to roles across the Trust and enjoy continuous professional development.



  • Competitive NHS salary
  • A standard working week of 37.5 hours
  • Holiday entitlements of 27 days per year, plus general and public holidays, rising to 29 days after 5 years and 33 days after 10 years
  • Pay enhancements for out of hours, shift and overtime working
  • Generous Pension Scheme
  • Career and salary progression
  • Car leasing scheme
  • Free parking across Trust sites
  • Staff networks
  • Wide range of discounts from various organisations across the UK